Minutes
Present: Henry C. Cobb
Daniel Boyer
Patricia Daniels
Norman John Arrison2
Others Present: Lisa Sargent, Recording Secretary
Edith Stillson
DeForest Bearse, Land Use Administrator
Flo-Ann Dango, Town Clerk
Deb Ostrum, SAPA
Julia Lloyd Wright, Eagle Times
1. Call to Order by Chairperson: Mr. Cobb called the meeting of the Weathersfield Select Board to order at 7:05 p.m. on Thursday February 15, 2007 at the Martin Memorial Hall and noted Mr. Melen and Mr. Cole were absent.
Mr. Cobb called the Public Hearing to order on Proposed Amendments to Interim Zoning By-laws. He noted this was omitted from the agenda but it was warned for tonight at 7:00 p.m. Mr. Cobb read the Public Hearing notice and Mrs. Bearse explained how the changed by-laws would read.
Mr. Boyer made the motion to adopt the proposed amendments to the Interim Zoning By-laws effective immediately. Mr. Arrison seconded the motion, which passed without dissent.
Mr. Cobb closed the Public Hearing.
In the absence of Mr. Melen, Mr. Cobb proposed tabling a few items until March 1, 2007 and suggested at that meeting we would also prepare for the Town Meeting.
Skipped ahead to 8 a
A. Intelligence Reform Law: Ms. Dango discussed the Intelligence Reform Law and noted this should have been finalized in 2006 but everything is still not finalized. She noted background checks will have to be preformed, vital records will have to be secured and this will affect the entire building, which means we might have to upgrade the security system and put bars on the windows. However, she said there is a chance they will take vital records away from Town Clerks so changes would not happen if they took the vital records to the State level. She mentioned she wouldn’t be going to another class until October so will not have much more information on this until then.
2. Comments from Citizens: None
3. Review Minutes from Previous Meeting (s): Mr. Boyer made the motion to approve the minutes dated January 25, 2007. Mr. Arrison seconded the motion, which passed without dissent.
Mr. Arrison made the motion to approve the minutes dated February 1, 2007; Mr. Boyer seconded the motion. Corrections were noted. Motion carried unanimously.
4. Monthly Reports: Tabled until March 1, 2007.
5. Highway: Tabled A, B & D
C. Solid Waste Management Facility Plastic Recycling: Mr. Arrison said he asked for this to be on the agenda and would like to expand recycling of plastics. He said he talked to someone at North East Recycling and they said we can accept anything with the recycling emblem but they only have one market to buy it. Mr. Arrison said a company out of New York would take just about anything plastic. Mr. Arrison suggested asking Mr. Melen to talk about this at a District Meeting to get something moving at the District level. The consensus of the Board is to ask Mr. Melen to bring this up at a District Meeting. It was also mentioned we should add a bin for CFL’s or put a sign up.
6. Fire Commission, Emergency Services Dispatch Contract: Mr. Boyer said the insurance clause language is still not satisfactory to the Fire Commission. He said he talked to Mr. Melen about this and asked him to compare this contract with the last two contract offers, as they are very similar. Mr. Cobb asked Mr. Boyer to follow up with Mr. Melen. Mrs. Daniels asked to have wording changed on page two regarding Windsor submitting invoices to Weathersfield.
7. Old Business:
A. Domestic Partnership Policy, Draft: Mr. Boyer said he feels if we are opening this up to domestic partners we should be opening it up to more than that like relatives that you provide care for. Mr. Cobb said he would like to know the expense to the taxpayers. It was decided to table this for further discussion once Mr. Melen is present and we have more answers.
B & C tabled
8. New Business
9. Appointments: Conservation Commission, George Ainley: Mr. Arrison made the motion to appoint Mr. Ainley to fill the unexpired term (party to be named later) on the Conservation Commission. Mr. Boyer seconded the motion, which passed without dissent.
10. Sign Treasurer’s Warrants: Mr. Arrison made the motion to approve the Treasurer Warrants as follows:
General Fund Payroll $13,382.75
General Fund Operating Expenses $20,260.67
Highway Fund Payroll $16,237.02
Highway Fund Operating Expenses $30,201.56
Solid Waste Management Fund Payroll $ 1,787.13
Solid Waste Management Fund Operating Expense $ 3,508.58
Grants: $ 968.84
Mrs. Daniels seconded the motion. There was discussion on the Gateway invoice, which was the purchase of the server. Motion carried unanimously.
Mr. Boyer said the old truck at West Weathersfield Fire Department needs some bodywork and they wanted to know if the Town would pay for this. The consensus of the Board was yes, the Town maintains the truck but they would like Mr. Hazeltine to look at the truck and give his opinion.
11. Next Meeting’s Agenda Items: Monthly Reports, Vermont Agency of Transportation, Capital Equipment Purchases, Uniform Rental Service Agreement, Emergency Services Dispatch Contract, Domestic Partnership Policy, Select Board Procedure for Calendar Year 2007, Hoisington Field, Preparation for Town Meeting, Fiscal Year 2006 Audit Report.
12. Executive Session, Personnel: Mr. Boyer made the motion to go into executive session for personnel. Mr. Arrison seconded the motion, which passed without dissent.
Respectfully Submitted,
Lisa A. Sargent
Approved by the Weathersfield Select Board March 1, 2007
_____________________ Henry C. Cobb
_____________________
Norman John Arrison
_____________________
Daniel Boyer
_____________________
Patricia Daniels
Appendix
Dispatch contract
Mobile Home (and truck) behind Bow Church
Fire District letters and meeting
Tenney Hill
Visit from Michael Smith
Name of chairpersons of various committees
Internet policy
Disposal certification application, VT AOT
Procedure on utility easements
Beaver Dams
Collection of taxes-completed?
Property tax rebate system-completed?
Ancient roads (continue working on)
Sign posting policy
Use of Perkinsville Elementary School
Town Manager search (July, 2007)
Ambulance contract (May, 2007)
Select Board agenda items/procedures for calendar year 2007
1) Capital asset inventory
No Parking Signs by Thomas residence
Dry Hydrant bid
No Parking signs on Route 131 near exit 8 and Tenney Hill
Review and increase of land use fees
Chief Spaulding look at Old Bow Road
Uniform Rental Service Agreement
Insurance for Domestic Partners
Martin Memorial Hall/Town Office Building (where one ends and the other begins)