Reorganization Meeting
Present: C. Chip Cobb
Daniel Boyer
C. Peter Cole
Patricia Daniels
Norman John Arrison
Others Present: Larry Melen, Town Manager
Lisa Sargent
1. Call to Order by Town Manager: Mr. Melen called the Reorganization Meeting of the Select Board to order at 7:00 p.m. at Martin Memorial Hall.
2. Election of Chairperson: Mrs. Daniels nominated Mr. Cobb as Chairperson, Mr. Boyer seconded the motion. There were no other nominations. Mr. Arrison made the motion to elect Mr. Cobb Chairperson of the Select Board; Mr. Boyer seconded the motion. Motion carried 4 – 0 with one abstention.
3. Election of Vice-Chairperson: Mrs. Daniels made the motion to nominate Mr. Arrison Vice-Chairperson, Mr. Boyer seconded the motion. There were no other nominations. Motion passed without dissent.
4. Election of Board Clerk: Mr. Cole made the motion to nominate Mrs. Daniels Board Clerk. Mr. Arrison seconded the motion, which passed unanimously.
5. Appointment of Recording Secretary: Mr. Boyer made the motion to appoint Lisa A. Sargent to the position of recording secretary. Mr. Arrison seconded the motion, which passed without dissent.
6. Designate regular meeting dates, times, and location: Mr. Cole made the motion to designate the first and third Thursday of each month for the regular meeting dates. The regular meetings will be held at Martin Memorial Hall at 7:00 p.m. Mr. Boyer seconded the motion, which passed without dissent.
8. Establish procedure for handling of complaints and citizen inquiries: Mr. Arrison made the motion to table this item, Mr. Cole seconded the motion. Mrs. Daniels said she doesn’t want a person complaining in person unless they send us something in writing first. The consensus of the Board was to add this to the strategic planning meeting agenda. Motion carried unanimously.
9. Annual Appointment: Mr. Melen said he has sent notices to people who were appointed last year, he feels we should put something on the bottom of the letter for them to check off and send back. Mr. Cole suggested putting in the letter unless we hear back from them you would be re-appointed. Mr. Boyer said Ron Alfen wants to be on the Fire Commission again. Mr. Cobb asked how many possible appointees we have, Mr. Melen said forty. Mr. Cobb suggested putting a stamped post card in with the letter for them to return saying yes or no. The consensus of the Board was to send a post card and add a line for their signature and email address.
Mr. Melen said next week we’ll start the appointments with an executive session with the Chief of Police and a candidate for the constable position. Mrs. Daniels noted she would like to be a Trustee for Martin Memorial Hall, she feels there is a conflict of interest with Mr. and Mrs. Whitney both serving.
10. Annual Posting of Town Highways: Mr. Cole made the motion to have the Chair sign the annual notice for posting of Town Highways effective 3/5/07 – 5/15/07, Mr. Arrison seconded the motion. Mr. Cobb asked if Wes was aware of this, Mr. Melen said yes. Motion carried unanimously.
Mr. Boyer said he would like fire burn ordinance and the dispatch contract on the next agenda.
Mr. Melen said the Weathersfield Inn is not available for the strategic session in April. After discussion the consensus was to try and have it Tuesday April 10th at 6:30 at the Hartness House in Springfield.
Mr. Cobb said he would not be at the Saturday Fire District informational meeting so Mr. Arrison will be running that. Mr. Arrison said that we need to be prepared to identify the problem and work on finding a solution. There was discussion as to whether Steve and Wendy Smith are interested in selling or giving up the current system. Mr. Arrison will try and talk to Steve before Saturday. Mr. Cobb said he feels the problem is the availability of water and sewer for the expansion of the Town and failed sewer systems. Mr. Cobb said Mrs. Bearse should be prepared to talk about this in regards to zoning. Mr. Arrison said it is important we have the map of the well head protection area.
11. Adjourn: Mr. Cole made the motion to adjourn. Mr. Boyer seconded the motion, which passed without dissent. The Weathersfield Select Board meeting was adjourned at 7:45 p.m.
Respectfully Submitted,
Lisa Sargent
Approved by the Weathersfield Select Board April 5, 2007
________________ ____________________
Patricia Daniels Daniel Boyer
________________
C. Peter Cole
Appendix
Dispatch contract
Mobile Home (and truck) behind Bow Church
Fire District letters and meeting-completed?
Tenney Hill
Visit from Michael Smith
Name of chairpersons of various committees
Internet policy
Disposal certification application, VT AOT
Procedure on utility easements
Beaver Dams
Collection of taxes-completed?
Property tax rebate system-completed?
Ancient roads (continue working on)
Sign posting policy
Use of Perkinsville Elementary School
Town Manager search (July, 2007)
Ambulance contract (May, 2007)
Select Board agenda items/procedures for calendar year 2007
1) Capital asset inventory
No Parking Signs by Thomas residence
Dry Hydrant bid
No Parking signs on Route 131 near exit 8 and Tenney Hill
Review and increase of land use fees
Chief Spaulding look at Old Bow Road
Martin Memorial Hall/Town Office Building (where one ends and the other begins)
02/27/07 New Map for Town Report
03/08/07 Procedure for handling of complaints and citizen inquiries